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Graduate Student Timeline

Graduation Overview

For important dates please visit the following links:


1. Graduate Student Supervisory Committee

A graduate committee should be formed by the beginning of the second year of your graduate program. When your committee is formed, an Electronic Graduate Record File is established and approved by The Graduate School.

Masters: Unless otherwise approved by the dean of The Graduate School, a supervisory committee consisting of three faculty members, the majority of whom must be regular (tenured or tenure track) faculty in the student's major department.

PhD: Each supervisory committee consists of five faculty members. The committee chair and the majority of the committee must be regular (tenured or tenure track) faculty in the student's department. One member of the committee must be appointed from outside the student's major department. The outside member is normally from another University of Utah department.

For more information, and each program requirement, please reference the Graduate Student Handbook.

For the the Supervisory Committee form click here.


2. Electronic Graduate Record File

The Electronic Graduate Record File is one of the most important tools a student can use to keep on track for graduation. You can view your Electronic Graduate Record File by logging into Campus Information Services (http://cis.utah.edu) and clicking on Graduate Student Summary under the Graduate Students section.More information on using CIS to view your Electronic Graduate Record File is available in this tutorial.


3. Apply for Graduation

All candidates for graduation must complete an Application for Graduate Degree with the Graduation Division of the Office of the Registrar.

Details about this application, including application deadlines and the required form, are available at http://registrar.utah.edu/handbook/graduategraduation.php.


4. Transfer Credit (if applicable)

One semester before the semester you plan to graduate, students should make sure that all transfer credit has been properly transferred. To do this, students must work with the department's Academic Coordinator to complete the Graduate Transfer Credit Authorization form. Please email the coordinator to schedule an appoint to complete begin the transfer process. 

Graduate credit may be transferred from other institutions. Credits transferred from another institution may be used for only one degree. Up to six semester hours of transfer credit may be applied toward fulfillment of graduate degree requirements if they are of high letter grade (B or higher; 'credit only' grades are unacceptable), are recommended by the student's supervisory committee, and were taken within four years of semester of admission to the University of Utah for master's students and within seven years of semester of admission to the University of Utah for doctoral students.


 5. Language Verification

Departments may require "standard proficiency" or "advanced proficiency" in language competence in one or more foreign languages for graduate degrees.* For more information click here.

Language Verification information will need to be included on your Program of Study form.

*Graduate equivalent language courses: All graduate students must register under the graduate course number 7300-001 when taking undergraduate language courses (1010-3060). 7300-001 serves as a placeholder for the undergraduate language course a graduate student needs to take to fulfill the language requirement. All languages will have this registration options open to graduate students. A graduate student should pick the undergraduate language course they wish to attend, and notify the instructor on the first day of class that they are a graduate student registered under 7300-001. The instructor will need to manually add a graduate student to both the class role and Canvas.


6. Program of Study

Your department coordinator will enter your Program of Study into your Electronic Graduate Record File. Your Graduate Student Committee should approve your Program of Study the semester of graduation.

Please complete the Program of Study from and turn it into department's Academic Coordinator. All graduate students should make sure that his/her Program of Study has been recorded in their Electronic Graduate Record File. For more information about the Program of Study please see the Graduate Student Handbook.

For the the Program of Study form form click here.


7. Thesis (if applicable)

If applicable to you, complete the Exam/Thesis form and turn it into the department's Academic Coordinator. The information will be entered into your Electronic Graduate Record File, due at least 1 months before graduation.

The Thesis Office has additional requirements to obtain a Thesis Release (required prior to graduation). An overview of these requirements and their deadlines, as well as information about electronic submission of theses and dissertations, format samples, and required forms, are available from the Thesis Office. Questions regarding theses and dissertations should be directed to the Thesis Office.

For the the Exam/Thesis form click here.

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7. Comprehensive Exam / Nonthesis Final (if applicable)

If applicable to you, complete the Exam/Thesis form and turn it into the department's Academic Coordinator. The information will be entered into your Electronic Graduate Record File, due at least 1 months before graduation. 

For the the Exam/Thesis form form click here.

 

Last Updated: 5/17/17