Student/Others Travel
NOTICE:
If you do not confirm your travel dates in advance by the below deadlines, you risk not being reimbursed.
Effective July 1, 2026, employees traveling for University of Utah business will no longer be able to submit for early reimbursement or cash advances. This change is intended to align with a policy update made in May 2025 stating that “A Traveler’s expenses may not be reconciled and reimbursed until after the University Travel is complete.”
Contact Staff at least 30 days prior to departure with a copy of your intended flight details and travel information. Advise staff on the awarded funds or whether you will be receiving multiple sources of funding. If you are receiving multiple sources of funding within the university, you should also reach out to them to let them know you are preparing to depart for your travel and ask them to email Roxanna Lee at roxanna.lee@utah.edu their award/support information (amount, chartfield, allocation restrictions, etc..).
Required, even if the program you are attending is not affiliated with the U.
Free for all U students
Upon completion of the supported travel, email Roxanna Lee at roxanna.lee@utah.edu. Provide copies of any related receipts remaining along with a finalized itinerary and flight receipt/itinerary.
WLC students: Travel fees will be paid by the department. The travel processing fee will not be deducted from your award amount. Please refer to your graduate student letter for academic year allowances.
Other Students: reporting fees will be deducted from your award amount.
In addition to the WLC graduate student funding, the College of Humanities and the Graduate School also provides graduate student travel assistance awards. Application processes are different from this form; please follow up by email to brooke.walrath@utah.edu if awarded additional funding.
If using graduate student travel assistance awards, you are not eligible for a cash advance for your trip. The award can be received only once during your academic program.